Digitization and content management technology may have changed a lot of things in the way businesses operate but paperless offices have not yet been achieved. The copy machine remains an essential player in any office, no matter the size of the business or the technology it employs. Instead of becoming a thing of the past, copy machines are being improved to handle more tasks and perform more efficiently.
If you are in the market for a copy machine it is possible that you will be overwhelmed by the number of options to consider. Even if you have a particular brand you trust, it is still important that you remain open about getting one of the best office photocopiers on the market. This guide is very important whether you are in the market for the first time or you have purchased office copiers in the past. We will review some of the best office copiers and provide a comprehensive guide on how to get the best one for your organization.
Top 10 Best Office Photocopiers
1. Brother MFC-J6935DW
This is definitely one of the best copiers for small businesses. Coming from one of the major industry heavyweights, the machine is the perfect solution for small business owners and individuals with home offices to make their copying, printing, and scanner a lot more efficient. Automatic duplex printing and wireless connectivity for mobile printing are just a few of the features you will enjoy with this device.
The Brother MFC-J6935DW machine was actually made for businesses. It was specifically engineered to help reduce costs and improve printing and copying efficiency. It works at a decent speed of 22ppm for black and 20ppm for color documents. The first copy should be delivered at about 5.5 seconds or 6 seconds. The product is Amazon Dash Replenishment Enabled, meaning that once it is activated, it will measure the toner level and order from Amazon once it is low.
2. Brother MFC-L3750CDW
This is another all-in-one machine from Brother that can make copying and printing a lot more efficient for busy home and small offices. In addition to copying and printing, the machine can be used for scanning and faxing too. It copies and prints high quality documents at an impressive speed of 25ppm. It also comes with a 50-sheet automatic document feeder for multi-page copying, as well as 250-sheet capacity paper tray for fewer refills.
Another impressive thing about the Brother MFC-L3750CDW machine is the fact that it offers versatile connectivity options. You can connect through a USB interface, through built-in Wi-Fi, or through Ethernet connectivity. A true modern machine, this copier also supports wireless printing and you can use the 3.7″ color touchscreen to print from or scan to popular cloud apps.
3. Epson Workforce Pro ET-8700
Epson is one of the industry heavyweights and this is one of the greatest model of all-in-one office machines they have ever made. Though it is quite pricey when compared to many other copy machines featured in this guide, it is a truly valuable piece of electronic that will improve so many things in any office. It can save you up to 80% of ink with its low-cost replacement ink pack. The speed of operation is impressive at 24 ISO ppm for black and colored documents.
With the Epson Workforce Pro ET-8700 EcoTank you will be able to work faster. You will load paper less often, thanks to a 250-sheet paper capacity, 80-sheet rear tray and optional 500-sheet tray. You will also get ultimate connectivity as it features Ethernet, Wi-Fi Direct (4), and NFC (5) connectivity options. In addition to printing and copying, you can also scan and fax with the machine.
4. Epson Expression ET-3700
Another amazing machine from Epson, this is different from the machine considered above on so many levels. While the ET-8700 is a pricey product, this version is very affordable. Even though it is not a high-end product, this is one of the best copiers for small businesses. It is a well-designed machine for copying, printing, and scanning. In fact, it offers revolutionary cartridge-free printing with easy-to-fill, supervised ink tanks. It is very easy to operate, thanks to the large 2.4″ color LCD for easy setup and navigation.
The Epson Expression ET-37OO Ecotank printer and copy machine works at a decent speed of 10.5 ppm for black and 5ppm for colored documents. It offers complete wireless solution as you can easily print from a variety of smart devices. For connectivity options you have Wi-Fi Direct (6) and Ethernet connectivity. It is most helpful as a home office copier.
5. Brother DCP-7065DN
This machine ranks high among the best office copiers of all time. It is a multi-function copier with automatic duplex printing and networking. The machine is very popular among small businesses and can also be seen in many home offices. It can produce fast, high quality monochrome laser printing and copying at 27ppm. It can also be used for color scanning. There is a built-in Ethernet network interface that facilitates sharing with multiple users on your network.
The DCP-7065DN has a 35-page capacity automatic document feeder that makes copying and scanning multipage documents quick and easy. The machine also offers flexible paper handling, thanks to its adjustable 250-sheet capacity tray and a manual by-pass slot for printing ticker media. Additionally, there is a high-yield 2,600-page replacement toner cartridge to lower your operating cost further. Coming from a very reputable brand, you can trust this machine to be durable.
6. Kyocera 1102S42US0
This is definitely one of the best copiers you can get on the market considering the quality of work it does and the speed at which it works. It is a top copier, printer, and scanner and offers lots of flexibility. It comes with a wireless access point (router), so you can make it wireless if you so desire. A well-designed machine with 5 line LCD screen and hard key control panel, you will not have issues using the machine.
One of the most impressive things about this Kyocera Ecosys machine is the fast output speed of 42ppm for standard copying, printing, and scanning. It also features standard duplex and 850 sheet paper capacity. The machine also comes with a standard memory of 512 MB which you can upgrade to 1.5GB. Other interesting features are standard USB Host interface, standard Gigabit Ethernet, and Apple AirPrintTM for mobile printing.
7. Canon ImageCLASS D550
This is an excellent three-in-one copier that can improve a lot of things in an office environment. It is a well-built machine from one of the very best industry players and offers incredible functionality, efficiency and durability. The machine can deliver professional quality copying, printing, and scanning at a speed of about 26ppm. Your first copy can arrive in as little as 9 seconds. The compact machine features 250-sheet paper cassette, 1-sheet multipurpose tray and 50-sheet duplex document feeder.
The Canon ImageCLASS D550 Laser Multifunction Copier is one of the best copiers for small businesses. It offers duplex versatility with 2-sided copying, printing, and scanning. It also offers advanced print modes including watermark, poster, toner saver, and page composer. Canon unrivalled service and support is another advantage of buying this machine.
8. Canon ImageCLASS D570
This is another wonderful multifunction machine from the canon family that you can get to improve your home office or small business. It is a high quality, reliable copier that you can trust to give your business or office the efficiency it needs. It works at a pretty decent speed of 28ppm, returning your first print in as little as 6 seconds. There is a 250-sheet cassette and 1-sheet multipurpose tray to make paper handling more efficient.
One of the best things about this copier is its price. It is a very affordable machine that can outperform several more costly options in the market. It is also an easy-to-use machine, thanks to the adjustable 5-line LCD panel. It is also possible to customize the home screen so that accessing your most used features will be much easier. Canon unbeatable Service and support is another good reason to buy this.
9. HP Officejet Pro 8730 D9L20A
This is a multifunction machine that will bring so much efficiency in your office space. In addition to being a very wonderful photocopier, the machine can be used to print, scan, and even fax. It copies, prints, and scans at a speed of about 24ppm for black and white and 20ppm for colored documents. This incredibly time-saving machine also offers single pass duplex copy/scan. This HP multipurpose machine is also design to help you save on operating cost: It can save up to 50% on ink, thanks to the HP instant ink service plan. It will also help you save on energy (ENERGY STAR qualified).
If you are an ardent fan of HP, this will definitely be one of the best copiers on the market for you. It has all the features you will need and you can always trust HP products to be reliable and durable.
10. HP LaserJet Pro M426FDN
Another wonderful machine from HP, this is an ideal copier for small businesses. The machine is robustly built for heavy duty printing and photocopying. It is also one of the best copiers when it comes to speed. It can print/copy/scan at a speed of 40ppm. The first page can arrive in as little as 5.4 seconds. This machine has a 350-sheet paper input capacity and can print and copy up to 4,000 pages on a monthly basis.
The HP LaserJet Pro M426fdn All-in-One machine features a pre-installed toner cartridge that you can replace with optional high-yield cartridges. Other impressive features include auto document feeder, color touchscreen, instant-on technology, NFC touch-to-point, and Ethernet connectivity. It is also Amazon Dash Replenishment Enabled, adding more value to your office.
What we have reviewed here are just ten of the very best copiers that are available on the market right now. There are several other models from different manufacturers. Though you can confidently pick any of the machines reviewed above right now, it is important that you go through this section to understand how to make the best decision about the copy machine to buy.
Factors to Consider Before Buying a Copy Machine
There are some important factors that will determine how useful or valuable the copy machine you buy will be to you. It is important, therefore, that you consider these factors before you buy any photocopier. Here, we will briefly discuss the most important of these factors.
Where you will use the machine
The first thing you need to consider is your specific need. A copier that is going to be used in a small/home office may not be the best one to buy if you are looking for a machine for high volume professional-grade printing and copying. It is also not advisable to go all out for a production printer/photocopier when you just need something for your small office. Consider your specific need and the amount of copying/printing/scanning you will be doing and buy a machine that can get the job done.
As you can see from the products we reviewed, modern copy machine are not standalone copiers. Most of the machines in the list can print, copy, and scan. Some of them offer faxing as additional functionality. Consider what you need and buy a machine that will meet your needs in terms of functionality. Also consider the extra features that make the machine more valuable.
When it comes to copy machines, brand matters a lot. There are no two ways about it: the best copiers are made by the best manufacturers. Looking at our choice of products, you will see that they are carefully selected from the best players in the industry. Buy from known brands – that is the only way you can be certain that your machine will be durable and you will receive top-quality service and support.
Ease of operation
You don’t want to end up with a machine that is very difficult to operate. Most modern machines are easy to operate and this is important since you wouldn’t want your workflow to be affected due to difficulty in operating a copy machine. Consider how the machine is designed and any feature that makes it easy to use.
You should also consider the printing/copying speed of the machine you want to buy. Depending on what you want to use the machine for, you may want to pay more for a machine that works faster. The speed is often expressed in ppm (pages per minute). The higher the number, the faster the machine. You may also want to consider how fast it takes the machine to deliver its first copy. Other things to consider include the amount of work the machine can handle in a month and paper handling ability/capacity.
Compatibility/ network ability
Your machine is not going to work as a standalone machine. You may need to print from different computers and it is important that you buy a machine that have different networking options. Also consider the compatibility of the machine to the equipment you own already. There are modern all-in-one machines that can connect with your smart devices and even connect to cloud apps.
There are lots of copy machines on the market but not all will bring the necessary improvement to your small business or home office. When you want to buy a commercial copy machine, it is important that you consider all the factors we have discussed in this buying guide. We also want to make the buying experience easier for you which is why we review the best ten products on the market. All the products featured here are top quality copiers. We also considered the experiences of confirmed buyers and users of these products before reviewing them. You can buy any of them with confidence, knowing you are buying one of the best copiers available on the market.